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Bylaws

Chapter Appendix to Bylaws
Constitution and Bylaws of the Northern Ohio Chapter of the International Facility Management Association Adopted: 1990

 

Article I: Name
Section 1.

The name of this organization is the Northern Ohio Chapter of the International Facility Management Association, hereinafter referenced to as the “Chapter”, said Chapter being an Association Chapter of the International Facility Management Association, hereinafter referenced to as the “Association.”

Article II: Governing Authority
Section 1.

The Chapter is governed and operated in accordance with the laws of the State of Ohio, USA provisions of the Association Constitution and Bylaws, this Chapter Constitution and Bylaws, the regulations and requirements for the conduct of Chapters of the Association as adopted from time to time by the Association Board and the rules and instructions of the Chapter’s Board issued through its Officers.

Article III: Purpose and Policy
Section 1.
The purpose of the Chapter is to provide a medium at the local level for advancement of the objectives of the Association.

Section 2.
The name, funds or influence of the Chapter may be used only in support of this purpose.

Section 3.
The Chapter endorses a non-discriminatory policy as to membership.

Section 4.
The Chapter may restrict membership based on a membership classification ratio approved by the Association.

Article IV: Chapter Board of Directors
Section 1.
The management and direction of the Chapter shall be delegated exclusively to its Board.

Section 2.
The Chapter Executive Board shall consist of five (5) members including the President, Vice-President, Secretary, Treasurer and Immediate Past President. (The Chapter may choose to combine the duties of the Secretary/Treasurer and may choose to have Directors whose duties and responsibilities shall be approved by the Association Executive Committee).

Section 3.
All members of the Board are eligible to vote on Chapter Business.

Section 4.
The Board, through the action of the authority delegated to the Chapter Secretary, shall receive and promptly consider applications for membership in the Association and the Chapter received from prospective members meeting the qualifications for Association membership, may accept resignations from the Chapter, and shall promptly report its actions on membership to the Association.

Section 5.
The Board shall select all standing and special committees, designate duties and may authorize compensation for justifiable expenses.

Section 6.
The Board shall schedule a minimum of six (6) Chapter meetings per year. Special meetings shall only be held upon the call of the President or a majority of the Board upon seven (7) days written notice.

Section 7.
A majority of the Board shall constitute a quorum.

Section 8.
A vacancy in any office of the Chapter shall be filled as required in the Association Bylaws.

Section 9.
The Chapter Board shall provide a Student Chapter Advisor for a local Student Chapter with support, guidance, program speakers, etc., within limits of the Student Chapter resources.

Article V: Officers
Section 1.
The President shall serve as Chairman of the Board, shall preside at all Chapter meetings, shall insure the Chapter is represented by delegates at the bi-annual House of Delegates Meeting, shall be an Ex-Officio member of all committees and shall sign all agreements and formal instruments. The President may be a Professional or an Associate member of the Association.

Section 2.
The Vice-President shall serve upon the absence of the President and shall perform other duties as assigned by the President of the Board. The Vice-President duties shall include selecting Chairmen for Special Committees.

Section 3.
The Secretary shall see that notice is sent at least seven (7) days in advance of all meetings of the Board and of the Chapter and shall keep accurate minutes thereof. The Secretary shall maintain a file of all correspondence, shall keep a roster of membership and committees, forward requested material and information to the Association, shall co-sign all agreements and formal instruments; except those pertaining to the office of the Treasurer and shall submit a report of the Secretary’s office at the annual meeting of the Chapter. The Secretary shall perform other duties as assigned by the Board.

Section 4.
The Treasurer shall collect and receive Chapter monies and securities, deposit funds and disburse same, subject to the direction of the Board; shall keep accurate books of account; shall submit a report at Board meetings and shall submit a report of the Treasurer’s office at the annual meeting of the Chapter. The Treasurer shall perform other duties as assigned by the Board.

Section 5.
The Board may elect to retain a Chapter Officer for the remaining term of the Chapter Member’s office, should the members Professional or Associate classification change. The Association Board shall approve or disapprove the Chapter Board’s request.

Section 6.
The Board shall consist of a ratio of Professional and Associate members that is identical to the Association’s Bylaws.

Article VI: Nomination / Election of Officers
Section 1.
At the organization of the Chapter, officers shall be elected to those offices as established by Article IV by the prospective charter members of the Chapter.

Section 2.
Each elected Chapter Board member shall take office on the first day of July of each year.

Section 3.
The President or Vice-President shall not hold the same office for more than Two (2) consecutive terms.

Section 4.
A Nominating Committee chaired by the Immediate Past President shall, no later than ninety (90) days before the above assumption of office date, prepare a list of nominees. This list shall provide at least one name for each elective position on the Board and shall present the list to the Chapter no later than the regular Chapter meeting sixty (60) days before the assumption of office date. At this time, qualified voting members may present nominations from the floor. Elections shall be made by written ballot mailed to the qualified voting members. The Nominating Committee shall prepare the ballot, which shall include the original list of nominees and those nominated from the floor. Write-in space for each office shall be included in the ballot. Each qualified voting member of the Chapter shall be provided with a ballot via mail at least two weeks prior to the ballot count date as set by the Chapter Board.

Section 5.
The ballots shall be counted and certified by tellers appointed by the Immediate Past President and the results shall be reported to the members by the Chapter’s Immediate Past President.

Section 6.
No later than fifteen (15) days before the assumption of office by the new Chapter Officers, the Chapter Secretary shall notify the Association and Regional Vice President of the result of the elections and shall submit to them a complete listing of the Chapter Officers for the coming year with their addresses and phone numbers.

Article VII: Membership
Section 1.
The qualifications for membership shall conform to the requirements of the Association Constitution and Bylaws.

Section 2.
Membership in the Association is a prerequisite to membership in the Chapter.

Section 3.
A Chapter member may be elected as an Honorary member by the Association.

Section 4.
The provision of the Association Bylaws for disqualification, suspension, expulsion and reinstatement of members shall govern.

Article VIII: Meetings and Members
Section 1.
The annual meeting of the Chapter shall be held as directed by the Chapter Board at which time Committee reports shall be submitted. The Secretary shall submit annual report to the Chapter during the past term of office and the Treasurer shall submit an annual report of the finances of the Chapter. A copy of these reports shall also be sent to the Regional Vice President and the Association in accordance with the Association Bylaws.

Section 2.
Chapter meetings shall be held monthly, except when otherwise decreed by the Board. Not less than six (6) regular meetings shall be held in the Chapter’s fiscal year.

Section 3.
Special meetings may be called whenever the majority of the Board deems it necessary or upon written request by not less than twenty percent (20%) of the Chapter membership. The business at special meetings shall be limited to that for which the meeting was called. The Chapter President shall be the presiding officer at all special meetings.

Section 4.
Minutes of Chapter and Special meetings shall be mailed to the Regional Vice-President and the Association by the Chapter Secretary.

Section 5.
This Constitution and Bylaws, together with the applicable provisions of the Association’s Constitution and Bylaws, and Roberts Rules of Order (revised), U.S.A. shall govern the conduct of the business for the Chapter.

Article IX: Fiscal Administration
Section 1.
The fiscal year of this Chapter shall be from July 01 to
June 30.

Section 2.
The Annual Chapter dues shall be set by the Association Board. Life-Time and Honorary members shall not be subject to annual dues.

Section 3.
Annual dues notice shall be mailed by the Association at least sixty (60) days in advance of each member’s anniversary date and are payable when rendered. Initial dues shall accompany the membership application.

Section 4.
Association and Chapter dues shall be payable in U.S. dollars or the equivalent to the Association. Annual Chapter dues will be returned to the Chapter by the Association.

Article X: Amendments
Section 1.
Proposed amendments of this Chapter’s Constitution and Bylaws will be reviewed and approved by the entire Board. The proposed amendments will be submitted in duplicate to the Association for approval. After Association approval, the proposed Amendments shall then be publicized at the regular Chapter meeting or by letter two weeks prior to a Special meeting.

Section 2.
This Constitution may then be amended by a two-thirds affirmative vote via a ballot mailed to the qualifying voting members.

Section 3.
All Constitution and Bylaw amendments created by the Association will be adopted by the Chapter.

Article XI: Non-Profit, Professional Assoc.
Section 1.
This Chapter is organized and operated exclusively for the purpose described in Section 501(c)(6) of the Internal Revenue Code or the Corresponding provisions of a future United States of America Revenue Law.

Article XII: Dissolution of the Chapter
Section 1.
In the event of dissolution of the Chapter, all assets real and personal, shall be exempted under Section 501(c)(6) of the Internal Revenue Code or the corresponding provisions of a future United States of America Revenue Law.

Section 2.
Liquidation of Chapter assets shall be disbursed as required by the Association Bylaws.

Article XIII: General Policies
Section 1.
The Chapter pledges not to participate in the nomination, election or appointment of candidates for Public Office not to participate in any political activities in the country of its location.

Article XIV: Non-Discrimination
Section 1.
The Chapter pledges that it will not discriminate on the basis of race, handicap, color, creed, nationality, age, sex or religious belief in its membership selection, nomination for office or appointments to committees.

Article XV: Numbering of Articles / Sections
Section 1.
The Chapter Board is authorized to number the articles and sections of this Constitutions and Bylaws to correspond with any changes that may be approved.

Ratified this day of _________________________ 19_____

by the _____________________ Chapter Board of Directors.

Approved by: _____________________________ President

_____________________________Secretary